bakimo Features
bakimo brings breakdown, planned maintenance and preventive maintenance processes together in a single system. Below are the core capabilities that make up the system.
1. Maintenance Definitions
Maintenance type, group and reason are defined in a tiered structure. Each maintenance definition can be linked to a workshop, machine, stock item, warehouse, employee, company or cost center. Revision-tracked maintenance instructions, checklists and related images/documents can be attached to the definition.
2. Work Order Process
Every maintenance/breakdown job moves through a status ladder: pre-work safety approval, waiting, in progress, waiting for material, waiting for a contractor, post-work safety approval, and closing approval. A step cannot be skipped and going back is prevented.
3. Health and Safety Approval
For high-risk jobs, two separate safety approval gates — before and after the work — are embedded in the process flow. A work order cannot move to the next step without approval.
4. Material and Stock Integration
Maintenance material added to a work order produces a real stock movement with warehouse permissions and lot (FIFO) tracking. When a line is deleted or the work order is cancelled, the stock movement is automatically reversed. Material templates can be copied with one click when opening a work order.
5. Automatic Cost Calculation Pro and up
Maintenance cost is never entered manually. The real FIFO lot cost of the material used, together with the assigned employee’s working time × hourly rate, automatically flows into the cost record.
6. Preventive Maintenance and Counter Tracking
Preventive maintenance can be triggered by date or by a machine counter (operating hours, production count, etc.). When the target threshold is crossed, the system automatically opens a work order and prevents duplicates. The next target is automatically recalculated at closing.
7. Early Warnings and Notifications
As preventive maintenance approaches, an early warning notification is sent to the relevant users before the work order opens. Material and staffing can be planned well ahead of time.
8. Request-to-Work-Order Bridge
A breakdown/support request opened from the shop floor can be converted into a maintenance work order in a single action. When the work order closes, the linked request closes automatically too.
9. Reporting
Work order, cost and staff-based reports let you analyze how often each machine breaks down, how much each maintenance job costs, and how much time employees spend on maintenance work.
10. Machine Integration and Automatic Downtime Detection Pro and up
Production data is automatically collected from PLC/Modbus/RS232-connected machines. When production stops, the system detects it and automatically opens a downtime record; machine counters (operating hours, production count) are updated with this real data, and preventive maintenance is triggered accordingly.
Works in real time with the accounting or ERP system you already use
bakimo doesn’t run in isolation. Maintenance cost, material movement and stock data sync in real time and bidirectionally with your accounting/ERP system — no manual re-entry required.
Accounting / Bookkeeping Software Enterprise plan
Real-time, bidirectional integration with Zirve and Logo is already built and proven. For other accounting software such as Mikro, we can set up the same integration quickly on request.
Enterprise ERP Systems Enterprise plan
We have proven, ready integration expertise for enterprise ERP systems such as SAP, IFS, Canias; delivery is scoped as a custom project under the Enterprise plan for your specific setup.
IFS
Talks to the machines on your shop floor too
PLC / Modbus / RS232 Machine Connection Pro and up
Production data is automatically collected from machines connected via PLC/Modbus/RS232. When production stops, the system detects it and opens a downtime record automatically; machine counters are updated with this real data and preventive maintenance triggers accordingly.
QR / Barcode Equipment Access
Scanning the QR code or barcode placed on a machine/equipment instantly brings up its open work order and maintenance history from the technician’s device.
Not limited to maintenance alone
bakimo is built on the Keyplus ERP infrastructure, backed by 15 years of industry experience. As your needs grow, you can extend the same infrastructure with the areas below.
Stock and Lot Tracking Plus and up
Technical spare parts and consumables are precisely tracked in separate stock classes, lot-based (FIFO), with multi-warehouse/location support.
Sales and Purchasing Plus and up
End-to-end sales/purchasing management — including orders, delivery notes and invoices — is available on the same platform.
CRM / Customer Accounts Plus and up
Multi-Language Interface
The system runs in Turkish, English and German — managers and auditors at foreign-owned or multinational facilities can use it in their own language.
What does it look like in practice?
Mobile Field Panel
View and update the work order right at the machine, without going back to a desk.
Root-Cause Fault Records
Every breakdown’s failure mode and root cause is recorded, making it easier to prevent recurrence.
Daily Inspection Form
The shift-start machine checklist is completed and logged with a single tap.
Measurement & Tolerance Records
Critical measurements are logged, and out-of-tolerance values are flagged instantly.
Want to see bakimo at your facility?
Let us show you how we can simplify your processes with a short demo tailored to you.
30-Minute Live Demo